28 - 30 November 2018, RAI Amsterdam

 

Frequently Asked Questions

Below you'll find answers to the questions we get asked the most about entering and attending the World Architecture Festival

 

WAF TEAM OPEN HOURS
BUY A PASS
ACCOMMODATION
GETTING TO AMSTERDAM
PLAN YOUR TIME AND NETWORK WITH THE APP
VISA LETTERS
CANCELLATIONS & REFUNDS
CAN I CHANGE THE NAME OF ONE OF MY DELEGATES?
UPGRADES
ITEMS FOR YOUR SUITCASE

 

WAF TEAM OPEN HOURS

Our account managers are available to discuss festival pass enquires or purchases during the following times:

Region: China, Taiwan and Hong Kong
05:00 – 12:00 BST Monday to Friday
ShaowEng Thian
+44 (0) 20 3953 2078
ShaowEng.Thian@emap.com

Region: Rest of Asia, Australia and New Zealand
02:00 – 11:00 BST Monday to Friday
Bernadette Vitug
+44 (0) 20 3953 2214
Bernadette.Vitug@emap.com

Region: Rest of the world
09:00 – 17:00 BST Monday to Friday
Annabell Floth
+44 (0) 20 3953 2047
Annabell.floth@emap.com

Sheridan Collard
+44 (0) 20 3953 2099
Sheridan.Collard@emap.com

Daiana Cheruse
+44 (0) 20 3953 2056
Daiana.Cheruse@emap.com

For booked delegates, shortlist presentations or questions about your participation at WAF, our team is available during the following times:

Region: All regions
10.00 – 17.00 BST Monday to Friday
Ellie Pringle
Customer Relationship Manager
waf.customercare@emap.com

 

BUY A PASS

We offer a range of festival passes including:

  • Standard
  • Premium
  • Premium Plus
  • Accommodation

Pass details, price and how to book can be found by clicking here.

Alternatively, If you would like to purchase a festival pass, please contact one of our account managers by telephone at +44 (0)20 3953 2045.

 

ACCOMMODATION

Amsterdam has a wide variety of accommodation options to suit all budgets but we advise that you book early. As a small city, demand can be high and prices can escalate quickly.

We have appointed RAI Accommodation Services as our preferred accommodation partner. They have secured discounted hotel rooms surrounding the RAI and these can viewed via the dedicated web page, please click here

Alternatively, WAF offers an accommodation package that covers three nights’ accommodation at the Novotel situated next to the RAI, details can be found here.

 

GETTING TO AMSTERDAM

Airport Information:
Amsterdam is served by Schiphol airport which is a major European hub airport. The RAI is located a mere 15 minutes from the airport where you can easily arrange onward journey’s by car, train, taxi or bus. A taxi from Schiphol to the RAI will cost around 35€. Details of the various travel options from Schiphol can be found here.

By train:
The RAI has its own station, RAI Amsterdam, which is located a stone’s throw from the RAI complex and is easy to reach from anywhere in the Netherlands. When you leave the station follow the signs for RAI Amsterdam. For further information consult the NS (Dutch railways) travel planner.

By tram, metro or bus:
Trams and buses run directly from outside the RAI to both Schiphol airport and the centre of Amsterdam. From 22 July 2018 the new metro line will take you in 8 minutes from Central Station to RAI.

Taxi’s / Uber:
There are plenty of taxi’s and Uber’s available but we recommend delegates only used licenced taxi companies. There is a taxi rank situated at the RAI. Taxicentrale Amsterdam (TCA) is the preferred taxi partner for the RAI. Book online: www.tcataxi.nl/en.html or telephone +34 (0) 207 777 777.

 

PLAN YOUR TIME AND NETWORK WITH THE APP

Part of the fun of the festival is seeing things you didn't expect and discovering things as they happen. But there'll be things that you really don't want to miss too. It really is worth planning at least some of your time in advance – crits you want to see, fringe events you're going to go to, people you want to meet. This can be achieved by downloading The World Architecture Festival app which can be found in the iTunes or Android Store.

 

VISA LETTERS

The application for visas and any entry requirements is solely the responsibility of the individual and should be obtained well in advance of the festival. If you require a supporting visa letter for the Netherlands please request one from waf.customercare@emap.com stating:

  • Full name
  • Practice name
  • Passport number
  • Date of birth
  • Arrival date in the Netherlands
  • Departure date in the Netherlands

Once we have these details, WAF will issue you with your visa letter. We cannot issue visa letters until you have booked and paid for your pass. If your visa application is refused we will issue you a refund.

 

CANCELLATIONS & REFUNDS

Cancellations should be notified in writing to waf.customercare@emap.com. We regret that we will be unable to offer refunds or credits for 2018 or 2019 if a delegate pass is cancelled. However, it is possible to replace a delegate at any time. Please send any replacement delegate information to waf.customercare@emap.com.

 

CAN I CHANGE THE NAME OF ONE OF MY DELEGATES?

Yes, if you wish to make a name change, you can do so by sending any replacement delegate information to waf.customercare@emap.com and include the details of the person no longer attending.

However, it will no longer be possible to make a name changes after Sunday 25 November. It will still be possible to make a name change at the registration area of the Festival if the badge has not already been collected.

 

UPGRADES

Why not consider upgrading your pass to the next level to unlock further benefits. Please call our dedicated account mangers on +44 (0)20 3953 2045 for more details.

 

ITEMS FOR YOUR SUITCASE

Whilst this list is not exhaustive, you might want to remember packing some of these useful items:

  • Address and contact details for your embassy in the Netherlands
  • Business cards
  • Comfy shoes
  • Currency (Euro)
  • Download WAF app
  • Medication
  • Mobile phone and charger
  • Passport and a spare photocopy
  • Portable battery pack for your mobile
  • Printed badge barcode
  • Travel adaptor
  • Umbrella
  • VAT reclaim forms
  • Visa documentation Warm coat

WHEN WILL I RECEIVE MY BADGE?
WHERE DO I COLLECT MY BADGE?
WHAT TIME CAN I COLLECT MY BADGE?
WHAT DO I NEED TO HAVE WITH ME IN ORDER TO COLLECT MY BADGE?
WHERE CAN I FIND MY CONFIRMATION OR BARCODE EMAIL?
HOW LONG WILL IT TAKE TO COLLECT MY BADGE?
AM I ALLOWED INSIDE THE FESTIVAL WITHOUT A BADGE?
CAN I CHANGE MY DETAILS ON THE BADGE?
CAN I CHANGE THE NAME OF ONE OF MY DELEGATES?

 

WHEN WILL I RECEIVE MY BADGE?

If you have sent your delegate names in advance by the deadline, you will receive your WAF badge barcode via email on Wednesday 14th November. This email needs to be either printed and brought with you or available to scan on your phone. If you miss the deadline, the second email batch will be sent on Wednesday 21st November.

WHERE DO I COLLECT MY BADGE?

All delegates can collect their badge from the Registration area, during the following:

Wednesday 28 November 08.30 – 18.00
Thursday 29 November 08.30 – 18.00
Friday 30 November 08.30 – 18.00

Apologies but we are unable to print badges any earlier than Wednesday morning.

WHAT TIME CAN I COLLECT MY BADGE?

Amsterdam has a wide variety of accommodation options to suit all budgets but we advise that you book early. As a small city, demand can be high and prices can escalate quickly.

We have appointed RAI Accommodation Services as our preferred accommodation partner. They have secured discounted hotel rooms surrounding the RAI and these can viewed via the dedicated web page, please click here

Alternatively, WAF offers an accommodation package that covers three nights’ accommodation at the Novotel situated next to the RAI, details can be found here.

WHAT DO I NEED TO HAVE WITH ME IN ORDER TO COLLECT MY BADGE?

You will need either the print out of your badge barcode or have it available on your phone to be scanned. If you do not have your barcode then you will need to present your business card to one of the registration staff. In order to prevent delays, it will be good to have your barcode ready at hand.

WHERE CAN I FIND MY CONFIRMATION OR BARCODE EMAIL?

The confirmation email was sent to you personally or the person who registered your pass. The emails will be sent on Wednesday 14 November or Wednesday 21 November depending when your names were submitted.

You will need to show either of these emails (print out or phone) in order to get through the security.

HOW LONG WILL IT TAKE TO COLLECT MY BADGE?

We recommend you allow at least 20 minutes for badge collection. During peak times it will get busy, especially Wednesday and Thursday morning. Early afternoon and evenings are typically quieter.

AM I ALLOWED INSIDE THE FESTIVAL WITHOUT A BADGE?

If you need to register or buy your pass, go to the Customer Care desk within the registration area. Without a badge, you will not be able to enter or take part in the festival.

CAN I CHANGE MY DETAILS ON THE BADGE?

Yes, if you wish to make any changes, you can do so by sending the updated details to waf.customercare@emap.com.

However, it will no longer be possible to make after Sunday 25 November. It will still be possible to make changes on site at the registration area of the Festival.

CAN I CHANGE THE NAME OF ONE OF MY DELEGATES?

Yes, if you wish to make a name change, you can do so by sending any replacement delegate information to waf.customercare@emap.com and include the details of the person no longer attending.

However, it will no longer be possible to make a name changes after Sunday 25 November. It will still be possible to make a name change at the registration area of the Festival if the badge has not already been collected.

WHERE, WHEN & TIMINGS?
TRANSPORT & TRAVEL
ACCOMMODATION
SOCIAL ACTIVITIES
OFFICIAL APP & WIFI
GALA DINNER
EATING & DRINKING
PROGRAMME, SPEAKERS’ & JUDGES’
DRESS CODE, CLOAKROOM & LUGGAGE
PRESS & SOCIAL MEDIA
CHILDREN & MINORS
PRAYER ROOM
BUSINESS CENTRE
PHOTOGRAPHY & FILMING
STAYING SAFE AND WELL

 

WHERE, WHEN & TIMINGS?

Where:
Hall 5
RAI Amsterdam
Europaplein 24
1078 GZ Amsterdam
Netherlands

When: The official dates for WAF are Wednesday 28 November – Friday 30 November 2018.

Exhibitor build is from Monday 26 – Tuesday 27 November but please note that registered delegates cannot access the festival during this time. Any queries on these dates please email waf.customercare@emap.com.

Timings:
Opening times for the show are as follows:

Wednesday 28 November 09.00 – 21.00
Thursday 29 November 09.00 – 20.00
Friday 30 November 09.00 – 19.00

TRANSPORT & TRAVEL

Airport Information:
Amsterdam is served by Schiphol airport which is a major European hub airport. The RAI is located a mere 15 minutes from the airport where you can easily arrange onward journey’s by car, train, taxi or bus. A taxi from Schiphol to the RAI will cost around 35€. Details of the various travel options from Schiphol can be found here.

By train:
The RAI has its own station, RAI Amsterdam, which is located a stone’s throw from the RAI complex and is easy to reach from anywhere in the Netherlands. When you leave the station follow the signs for RAI Amsterdam. For further information consult the NS (Dutch railways) travel planner.

By tram, metro or bus:
Trams and buses run directly from outside the RAI to both Schiphol airport and the centre of Amsterdam. From 22 July 2018 the new metro line will take you in 8 minutes from Central Station to RAI.

Taxi’s / Uber:
There are plenty of taxi’s and Uber’s available but we recommend delegates only used licenced taxi companies. There is a taxi rank situated at the RAI. Taxicentrale Amsterdam (TCA) is the preferred taxi partner for the RAI. Book online: www.tcataxi.nl/en.html or telephone +34 (0) 207 777 777.

ACCOMMODATION

Amsterdam has a wide variety of accommodation options to suit all budgets but we advise that you book early. As a small city, demand can be high and prices can escalate quickly.

We have appointed RAI Accommodation Services as our preferred accommodation partner. They have secured discounted hotel rooms surrounding the RAI and these can viewed via the dedicated web page, please click here.

Alternatively, WAF offers an accommodation package that covers three nights’ accommodation at the Novotel situated next to the RAI, details can be found here.

SOCIAL ACTIVITIES

There are a range of social activities at WAF 2018. At present they include:

Tuesday 27 November

  • Welcome Reception – 19.00 – 21.00 – Venue TBC – Open to all delegates

Wednesday 28 November

  • Opening night drinks reception and PechaKucha – 19.30 – 21.00 – Festival Hall – Open to all delegates
  • GROHE dinner – 19.30 – 22.30 – Venue TBC – Invite only

Thursday 29 November

  • GROHE dinner – 19.30 – 22.30 – Venue TBC – Invite only
  • Miele dinner – 19.30 – 22.30 – Venue TBC – Invite only

Friday 30 November

  • Gala Dinner – 19.00 – 23.00 – Beurs van Berlage – Ticket holders only

 

OFFICIAL APP & WIFI

The best way to navigate the festival in terms of content, social activities and to network is through the World Architecture Festival app. The app is available to download in the App or Android Store. You can download now and register or six weeks before the festival you will be emailed with your profile already created.

Wi-Fi is available throughout the festival hall and free to use. Details on how to connect will be available on site.

GALA DINNER

When and where:
The gala dinner will take place on Friday 30 November at:

Beurs van Berlage
Damrak 243,
1012 ZJ Amsterdam
Netherlands

Timings:

19.00 Drinks Reception
19.45 Welcome, dinner and award presentations
22.30 Close of dinner

The following awards will be presented at the gala dinner:

  • World Building of the Year supported by GROHE
  • World Interior of the Year supported by Miele
  • Future Project of the Year supported by ABB / Busch Jaeger
  • Landscape of the Year
  • Small Project of the Year
  • Use of Colour Prize supported by Eastman
  • Best Use of Certified Timber supported by PEFC
  • Glass Future Prize supported by Guardian Glass
  • WAFX Award Overall Winner supported by GreenCoat
  • The Amsterdam Prize
  • The Architecture Drawing Prize supported by Make, Soane Museum & WAF
  • The AR Emerging Architecture Award
  • Architectural Photography Awards supported by STO, Dornbracht & Picsel

Entry to the gala dinner is by ticket purchase only or included within the Premium Plus or Accommodation Package ticket types.

If you would like to purchase a ticket, please contact one of our account managers by telephone at +44 (0)20 3953 2045.

If you are attending and have any dietary requirements please email them to waf.customercare@emap.com.

The dress code for the dinner is business dress / architect smart.

EATING & DRINKING

There are a various catering stations throughout the Hall serving hot and cold food, snacks and a variety of beverages. Please note that both cash and card is accepted.

There are also a number of eateries surrounding the RAI including:

 

PROGRAMME, SPEAKERS’ & JUDGES’

Content is split between the WAF and Festival Hall stages and delegates can attend any of the sessions, subject to availability. The most up to date version of the programme can be found by clicking here.

The full list of speakers can be found by clicking here.

We have over 100 judges at the festival and they can be viewed here. We do not release in advance which judge is judging which category but it will be published on the day at the festival.

DRESS CODE, CLOAKROOM & LUGGAGE

The dress code for the festival is business dress. For the gala dinner it is business dress / architect smart.

There is a cloakroom available off the registration area and you can leave items free of charge. The cloakroom will open at 08.00 each day and will close at 21.30 on Wednesday, 20.00 on Thursday and 19.00 on Friday.

Large suitcases / luggage will not be permitted inside the RAI or held in the cloakroom. Please leave this with concierge at your hotel.

PRESS & SOCIAL MEDIA

If you are a credited member of the press and would like to apply for a press pass please contact our PR agency, Caro Communications, for more details:

Charlotte Treadwell
+44 (0) 20 7713 9388
Charlotte@carocommunications.com

Alicia Yau
+44 (0) 20 7713 9388
Alicia@carocommunications.com

The press room is located on the left at the top of the escalators within the registration area. Members of our PR agency, Caro Communications, will be on hand to help with any enquiries.

Follow WAF on Twitter (@worldarchfest), Facebook and LinkedIn but remember to use #WAF18.

CHILDREN & MINORS

Children and minors are permitted into the festival free of charge but they must be registered and issued with a badge. Their age and name of the responsible adult must also be submitted to waf.customercare@emap.com. We would like to remind delegates that this is a business event and we do not have provision for childcare. The child’s welfare and responsibility is that of the accompanying responsible adult and must be accompanied at all times.

We would also ask that any children attending are respectful to fellow delegates, exhibitors, speakers and judges’.

Under no circumstances are children or minors permitted at any evening event including the gala dinner and must vacate the hall each night by 19.30.

PRAYER ROOM

The Prayer Room is always open and accessible via Entrance D at level -1. The Prayer Room has a washroom and two private cubicles where people of all faiths can pray or meditate in a peaceful environment. The two private cubicles for prayer/meditation can be locked from the inside.

BUSINESS CENTRE

The RAI Business Centre offers exhibitors a wide range of services such as:

  • copying, printing, binding
  • design
  • office supplies

The RAI Business Centre is located in the Passage below the Elicium (accessible via Entrance D, take the escalator down).

The Business Centre is opened normally at regular exhibition and conference times.

Contact RAI Business Centre by phone on +31 (0) 20 549 16 02 or via email at businesscentre-RAI@canon-bs.nl

PHOTOGRAPHY & FILMING

Please note that there are WAF official photographers capturing images of all aspects of the festival. These images might be used on social media and future WAF marketing. If you do not wish for your photo to be used, please inform the photographers so it can be deleted.

WAF official film crews will also capture parts of the festival including streaming some aspects of the festival live via the web. Any captured footage including interviews might be used for future marketing purposes.

Please note that any other photographers or film crews are not permitted to capture the festival without permission. For permission please contact marketing manager Tania Silva-Jones at tania.silvajones@emap.com. On site, permission can be granted via the Press Room.

STAYING SAFE AND WELL

Getting help:
Head to the information point in registration for general directions, advice, or if you need specific assistance.

Water and refreshments:
These are your two essentials. It is a long day so remember to keep yourself hydrated. There are various catering stations throughout the hall and GROHE will provide free water from their stand.

Medical assistance:
There are medics and trained first-aiders on hand at the festival. There are also a number of local pharmacists in Amsterdam. Remember to carry your health card if you’re a European resident.

An emergency doctor’s office exists for problems outside of regular doctor’s hours. The service operates around the clock (24-hour) and is available for nights, weekends and all public holidays. The number in Amsterdam is +31 (0)88 003 0600. The operator will connect you with an emergency doctor in your area.

Staying together:
Amsterdam is a relatively safe city but if you are heading back to your accommodation late at night, try to arrange to walk with a friend/colleague or get a licenced taxi or Uber.

Valuables:
Leave your passport and any valuables in your hotel room, and use a safe if there is one. Remember to close all windows before you go out. While out and about in town, keep bags fastened and don’t carry them facing to the roadside.

Festival security:
Security will be in operation at the festival and large suitcases/luggage will not be permitted inside the RAI or held in the cloakroom. Please leave this with concierge at your hotel. If you have any concerns during your time at the Festival, please just ask any WAF official or RAI staff.

Emergency services:
In the event of a serious incident or emergency please call 112. Trained operators will either deal with your request directly or transfer you to the appropriate emergency service. For Police information (non-emergency) please call +31 (0)900 8844.

Terror related incidents:
WAF and the RAI constantly review the current threat level and will take necessary precautions on the advice of local and national authorities. Delegates should also monitor the advice of their own governments and travel advice for the Netherlands.

PRESENTATION TIME, DATE & LOCATION
WHAT WILL THE JUDGES WANT TO HEAR OR SEE IN MY PRESENTATION
PRESENTATION SUBMISSION DATE
PRESENTATION LENGTH & FORMAT
FONTS & VIDEO
CRIT ROOM SET UP
TECHNICAL CHECK
WHAT HAPPENS IF I WIN MY CATGEORY?
CAN I CHANGE THE NAME OF ONE OF MY DELEGATES?

 

PRESENTATION TIME, DATE & LOCATION

Every finalist will be emailed week commencing 9th July with the confirmed date, time and crit room location for their presentation(s). If you haven’t heard anything by Friday 13 July, please email waf.customercare@emap.com.

Categories will be presented on the following day:

WEDNESDAY 28 NOVEMBER:

Completed buildings:

  • Civic & Community – Crit Room 14
  • Culture – Crit Room 3
  • Display – Crit Room 6
  • House – Crit Room 9
  • New & Old – Crit Room 10
  • Office – Crit Room 17
  • Production, Energy & Recycling – Crit Room 16
  • Small Scale Housing – Crit Room 1
  • Sport – Crit Room 13

Future Projects:

  • Civic Future Projects – Crit Room 4
  • Competition Entries Future Projects – Crit Room 15
  • Experimental Future Projects – Crit Room 2
  • Health Future Projects – Crit Room 13
  • Infrastructure Future Projects – Crit Room 8
  • Leisure Led Future Projects – Crit Room 11
  • Office Future Projects – Crit Room 7

THURSDAY 29 NOVEMBER:

Completed buildings:

  • Health – Crit Room 7
  • Higher Education & Research – Crit Room 9
  • Hotel & Leisure – Crit Room 2
  • Large Scale Housing – Crit Room 1
  • Mixed Use – Crit Room 17
  • Religion – Crit Room 4
  • School – Crit Room 10
  • Shopping – Crit Room 4
  • Transport – Crit Room 15
  • Villa – Crit Room 14

Future Projects:

  • Commercial Mixed-use Future Projects – Crit Room 15
  • Culture Future Projects – Crit Room 8
  • Education Future Projects – Crit Room 3
  • House Future Projects – Crit Room 10
  • Masterplanning Future Projects – Crit Room 11
  • Residential Future Projects – Crit Room16

FRIDAY 30 NOVEMBER:

  • World Building of the Year – WAF Stage
  • World Interior of the Year – Crit Room 5
  • Future Project of the Year – Crit Room 11
  • Landscape of the Year – Crit Room 8
  • Best Use of Certified Timber – Crit Room 13
  • Glass Future Prize – Crit Room 16
  • Small Project of the Year – Crit Room 2
  • Use of Colour – Crit Room 4

WHAT WILL THE JUDGES WANT TO HEAR OR SEE IN MY PRESENTATION

As experienced presenters we don’t want to tell you how to present your project but here are a couple of tips to bear in mind:

  • Think about timing and sequencing – don’t leave key information to the last moment
  • Judges need to know what the key challenges were and how you met them
  • It is always good to reflect on what lessons could be learned from your experience

 

PRESENTATION SUBMISSION DATE

  • Your full and final presentation must be submitted by Friday 7 September to wafpresentations@emap.com
  • There will be no extensions to that date and later revised presentations will not be accepted. These are the rules of the competition and they apply to everyone
  • Please submit your presentation via We Transfer, Dropbox or another file sharing service by the deadline clearly stating your project number and practice name within the transfer
  • Once received, presentations will be checked by our production company. If there are any technical issues we will contact you direct

 

PRESENTATION LENGTH & FORMAT

  • Your presentation must be no more than 10 minutes in length
  • The judges of your category will have 8 minutes directly after your presentation to discuss with you the project and ask any questions they may have
  • Presentations must be written and presented in English
  • Presentations must be in a current version of Microsoft PowerPoint
  • The useable resolution is 16:9
  • If you design your presentation on a Mac using Keynote, you must export your presentation as PowerPoint
  • The presentation file should be named as your project number
  • Please do not submit your presentation in any other format than PowerPoint

 

FONTS & VIDEO

  • Any non-standard fonts should be saved in a separate ‘Fonts’ folder and included with your presentation – these should be clearly labelled with your project number
  • Any MAC PowerPoint files must use standard MAC/PC fonts. If you are in any doubt, please supply PC fonts separately with your presentation. We will only supply PC graphics workstations from which your presentation will be shown
  • Video clips are permitted but they must be saved in a Windows Media Player (WMV) format using a standard codec and be embedded in your presentation
  • The clips and the PowerPoint file must be saved in the same folder to enable a link to be made
  • These should be clearly named as Video 1, Video 2 etc
  • Any QuickTime movie files must be saved as WMV prior to sending as they are not supported by PowerPoint running in Windows

 

CRIT ROOM SET UP

 

  • Each crit room will have an 80” plasma with a lectern and microphone to the left of the screen
  • Judges will be sat behind a table in the front row, facing the screen and the audience in rows behind the judges
  • Your presentation will be pre-loaded onto the desktop of the laptop on the lectern
  • You will control the presentation from the laptop
  • The presentation will show on the large plasma screen to enable to the audience and judges to view
  • You need to speak clearly and into the microphone on the lectern. Please remember not walk away from the lectern or stand to the side as otherwise the audience and judges might not be able to hear you

TECHNICAL CHECK

  • On the day of your presentation you will have the chance to conduct a final on-site technical check
  • You will not be able to make any content changes to the presentation but can correct any technical discrepancies
  • As your presentation will have been pre-checked this is merely precautionary
  • Your technical check will take place in the same pod as your presentation
  • It is not mandatory but we would advise you attend to make sure everything is working and in order
  • You will be informed of the time of your technical check week commencing 9 July

 

WHAT HAPPENS IF I WIN MY CATGEORY?

  • Should you win your category on Wednesday or Thursday, you will need to present again to the super jury compete for:
    • Completed building categories – World Building of the Year
    • Future project categories – Future Project of the Year
    • INSIDE categories – World Interior of the Year
  • Landscape of the Year and the other prize categories will be judged on Friday following the same format as Wednesday and Thursday
  • Your original presentation will be pre-loaded and you will not be allowed to make any changes to it
  • Your presentation timing will be communicated by email after 20.00 on Thursday 29 November
  • The winners from Friday will be announced at the Gala Dinner on the evening of Friday 30 November

 

ENTRY PAYMENTS
ENTRY INVOICING
PAYMENT RECEIPTS

 

ENTRY PAYMENTS

  • All entries must be paid in full prior to the judging day
  • Entries that are not paid in full will not be considered by the judging panel

ENTRY INVOICING

  • Invoices will be issued for entry payments up until five weeks before the entry period
  • Please make sure that you send us the correct contact and address for invoices and any relevant PO numbers before submitting the entry
  • Invoices must be paid immediately.  Failure to pay your invoice will result in your entry not being viewed by the judging panel
  • To request a copy of your invoice please contact our finance team by phone on +44 203 953 2650 or via email at credit.control@emap.com

PAYMENT RECEIPTS

  • If you have purchased your entry via credit card you will have received a receipt on your confirmation email
  • If you would like to receive a paid invoice receipt please contact our finance team by phone on +44 203 953 2650 or via email at credit.control@emap.com

SPEAK TO A HUMAN

  • For any finance queries please feel free to contact the WAF finance team by phone on +44 203 953 2650 or via email at credit.control@emap.com

BUYING A PASS
ACCOMMODATION
TRAVEL
PLANNING YOUR TIME
YOUR BADGE
SEE THE WINNERS
MEET EVERYONE

 

BUYING A PASS

You can’t experience WAF properly without an official festival pass. We have four different pass types to suit all budgets and each one will give you exclusive access to extra parts of the festival. Think about what you want to get out of attending the festival, is it more for learning, culture or networking or all three?

If you are still stuck, our account management team will be able to help advise the best package for you and can be contacted by telephone on +44 (0)20 3953 2045.

If you need letters in support of your visa application, we can provide these and full details can be found under Planning Your Trip in the FAQ section.

ACCOMMODATION

When WAF arrives in town, accommodation gets booked up fast and rates can rise quickly. We advise that you arrange your accommodation as soon as you book festival pass.

To make it easier for you, we have appointed RAI Accommodation Services as our preferred accommodation partner. They have secured discounted hotel rooms surrounding the RAI and these can viewed via the dedicated web page, please click here

Alternatively, we can take the hassle away completely and why not book the WAF Accommodation Package. This covers three nights’ accommodation at the Novotel situated next to the RAI, details can be found here.

TRAVEL

Like accommodation, flights and other travel should be booked in advance to obtain the best deals. Amsterdam is served by Schiphol airport and is a major European hub airport. Taxi’s from the airport to the RAI cost around 35€ but there are also services by train and bus.

PLANNING YOUR TIME

With 16 crit rooms, two content stages, exhibition and fringe events, there is a lot to do at WAF so you need to plan your time to get the most from the festival. The most up to date version of the programme can be found by clicking here and the full list of speakers can be found by clicking here.

There is also a delegate app which can be downloaded from the App and Android Store. The app allows you to plan your schedule, message fellow delegates and receive push notifications with the most up to date information. The app can be downloaded now or we encourage you to do it at least six weeks before the festival.

YOUR BADGE

Registration is inside of Entrance L at the RAI. When you arrive, follow the signs for Registration, with your barcode email to pick up your badge.

You need to wear your badge to get access to all the festival venue and it also your ticket to fringe events such as tours, gala dinner etc. Don't lose it!

SEE THE WINNERS

The winners of the categories judged that day are announced at 19.15 each day on the WAF stage.

The Festival overall winners and prize winners are announced at the Gala Dinner on Friday 30 November at the Beurs van Berlage. You need to purchase a ticket to the Gala Dinner in order to attend.

Every shortlist entry can also be viewed within the electronic gallery at the event. The galleries will also be updated every evening with the winners details.

MEET EVERYONE

In 2017 over 60 countries were represented at WAF so the networking opportunities are vast. The beauty of WAF is that anyone, big name or small, can be found wandering the exhibition or sat within the break out areas. If there is someone you want to meet in advance try messaging them on the app to arrange a meet or simply go up to someone and start a conversation.

 

WHY ENTER
HOW TO ENTER
CATEGORIES
COMPLETED BUILDING CATEGORIES
FUTURE PROJECT CATEGORIES
LANDSCAPE CATEGORIES
INTERIOR CATEGORIES
ADDITIONAL PRIZES
ENTRY CRITERIA
ENTRY BOARDS
COST
ENTRY DEADLINE
SHORTLIST ANNOUNCEMENT
SPEAK TO A HUMAN

 

WHY ENTER

The WAF Awards are recognised by architects and clients alike. WAF is where your work gains international exposure and where you can make global connections. Only at WAF are you judged by your peers, your heroes and the industry’s power players, all live at the Festival in Amsterdam. For more information click here

HOW TO ENTER

Entry is through our online system, please click here

You will need to:

  • Register your account online or sign-in if you have previously registered
  • Choose the category that you want to enter. You can enter more than one
  • Give us details of your project and upload images
  • Upload artwork for your entry boards. We print the boards for you
  • Submit your entry by the Early Bird deadline of Friday 20th April to receive your 10% discount

CATEGORIES

Categories are split into:

  • Completed Buildings – 18 in total
  • Future Projects – 13 in total
  • Landscape – 2 in total
  • Interiors – 9 in total but please click here to the dedicated interior entries site

COMPLETED BUILDING CATEGORIES

  • All projects in completed building categories must be completed between 1 January 2017 and 1 June 2018
  • There are 18 completed building categories to enter:

Civic and community - Completed Buildings

Projects that can be entered in to the Civic and community completed buildings category include, but are not limited to:

  • Ambulance/fire stations
  • Cemeteries
  • Community centres
  • Consulates and embassies
  • Law courts
  • Parliamentary buildings
  • Prisons/police stations
  • Town halls

Culture - Completed Buildings

Projects that can be entered in to the Culture completed buildings category include, but are not limited to:

  • Cinemas
  • Concert halls
  • Galleries
  • Libraries
  • Museums
  • Performance spaces
  • Theatres

Display - Completed Buildings

Projects that can be entered in to the Display completed buildings category include, but are not limited to:

  • Aquariums
  • Exhibition centres
  • Showrooms
  • Visitor centres
  • Zoos and aviaries

Health - Completed Buildings

Projects that can be entered in to the Health completed buildings category include, but are not limited to:

  • Doctors' and dentists' surgeries
  • Hospitals (large)
  • Hospitals (medium)
  • Hospitals (small)
  • Nursing homes

Higher Education and Research - Completed Buildings

Projects that can be entered in to the Higher Education and Research completed buildings category include, but are not limited to:

  • Research Facilities
  • University/college buildings
  • University/college campuses/masterplans

Hotel and Leisure - Completed Buildings

Projects that can be entered in to the Hotel and Leisure completed buildings category include, but are not limited to:

  • Bars
  • Hotels (large)
  • Hotels (medium)
  • Hotels (small)
  • Restaurants
  • Spas
  • Theme parks

House - Completed Buildings

Projects that can be entered in to the House completed buildings category include, but are not limited to:

  • Conversions
  • Private houses (large)
  • Private houses (medium)
  • Private houses (small)

Housing - Completed Buildings

Projects that can be entered in to the Housing completed buildings category include, but are not limited to:

  • Mixed complexes
  • Private housing
  • Public housing 

Mixed Use - Completed Buildings

New and Old - Completed Buildings

Projects that can be entered in to the New and Old completed buildings category include, but are not limited to:

  • Creative re-use/adaptation
  • Public space/urban design
  • Regenerated city quarters
  • Town centre revitalisation

Office - Completed Buildings

Projects that can be entered in to the Office completed buildings category include, but are not limited to:

  • Call centres
  • Offices (large)
  • Offices (medium)
  • Offices (small) 

Production energy and recycling - Completed Buildings

Projects that can be entered in to the Production, Energy and Recycling completed buildings category include, but are not limited to:

  • Factories
  • Power stations
  • Pumping stations
  • Recycling centres
  • Refuse/sewage treatment centres
  • Warehouse/distribution/agricultural
  • Wineries

Religion - Completed Buildings

Projects that can be entered in to the Religion completed buildings category include, but are not limited to:

  • Cathedrals
  • Churches
  • Monasteries/retreats
  • Mosques
  • Synagogues
  • Temples

School - Completed Buildings

Projects that can be entered in to the School completed buildings category include, but are not limited to:

  • Nursery/infant schools
  • Primary schools
  • Secondary schools
  • Special needs facilities

Shopping - Completed Buildings

Projects that can be entered in to the Shopping completed buildings category include, but are not limited to:

  • Department stores
  • Food markets
  • Shopping centres (large)
  • Shopping centres (medium)
  • Shopping centres (small)
  • Shops

Sport - Completed Buildings

Projects that can be entered in to the Sport completed buildings category include, but are not limited to:

  • Fitness centres/gymnasiums
  • Golf courses/clubs
  • Ski facilities
  • Sports halls
  • Stadiums
  • Swimming pools

Transport - Completed Buildings

Projects that can be entered in to the Transport completed buildings category include, but are not limited to:

  • Airports
  • Bridges
  • Bus and coach stations
  • Car parks
  • Cycle facilities
  • Railway stations/underground stations

Villa - Completed Buildings

Projects that can be entered in to the Villa completed buildings category are standalone houses in landscape settings to include

  • Country houses
  • Chateaux
  • Castles

FUTURE PROJECT CATEGORIES

There are 13 future projects to enter:

Civic - Future Project

Projects that can be entered in to the Civic - Future Project category include, but are not limited to:

  • Ambulance/fire stations
  • Cemeteries
  • Community centres
  • Consulates and embassies
  • Law courts
  • Parliamentary buildings
  • Prisons/police stations
  • Town halls

Commercial mixed-use - Future Project

Competition entries - Future Project

The Competition Future Projects category is open to any submissions for architectural competitions.

Culture - Future Project

Projects that can be entered in to the Culture - Future Projects category include, but are not limited to:

  • Cinemas
  • Concert halls
  • Galleries
  • Libraries
  • Museums
  • Performance spaces
  • Theatres

Education - Future Project

Projects that can be entered in to the Education Future Project category include, but are not limited to:

  • Nursery/infant schools
  • Primary schools
  • Secondary schools
  • Special needs facilities

Experimental - Future Project

Projects that can be entered in to the Experimental Future Projects are conceptual projects or proposals that challenge conventional thinking.

Health - Future Project

Projects that can be entered in to the Health Future Project category include, but are not limited to:

  • Doctors' and dentists' surgeries
  • Hospitals
  • Nursing homes

House - Future Project

Projects that can be entered in to the House Future Project category include, but are not limited to:

  • Conversions
  • Private houses (large)
  • Private houses (medium)
  • Private houses (small)

Infrastructure - Future Project

Leisure Led Development - Future Project

Projects that can be entered in to the Leisure-led Development - Future Projects category include, but are not limited to:

  • Bars
  • Department stores
  • Fitness centres/gymnasiums
  • Food markets
  • Golf courses/clubs
  • Hotels (large)
  • Hotels (medium)
  • Hotels (small)
  • Restaurants
  • Shopping centres (large)
  • Shopping centres (medium)
  • Shopping centres (small)
  • Shops
  • Ski facilities
  • Spas
  • Sports halls
  • Stadiums
  • Swimming pools
  • Theme parks

Masterplanning - Future Project

Office - Future Project

Projects that can be entered in to the Office Future Projects category include, but are not limited to:

  • Call centres
  • Offices (large)
  • Offices (medium)
  • Offices (small) 

Residential - Future Project

Projects that can be entered in to the Residential Future Projects category include, but are not limited to:

  • Mixed complexes
  • Private houses (large, to include country houses/chateaux/castles)
  • Private houses (medium)
  • Private houses (small)
  • Public housing

LANDSCAPE CATEGORIES

There are 2 landscape categories to enter:

  • Landscape – Rural Projects
  • Landscape – Urban Projects

INTERIOR CATEGORIES

There are 9 interior categories to enter but please click here to the dedicated interior entries site

Bars & Restaurants

Projects that can be entered in to the Bars & Restaurants category include, but are not limited to:

  • Bars
  • Cafes and coffee shops
  • Restaurants (large)
  • Restaurants (medium)
  • Restaurants (small)

Civic, Culture & Transport

Projects that can be entered in to the Civic, Culture & Transport category include, but are not limited to:

  • Airports
  • Ambulance/fire stations
  • Bus and coach stations
  • Car parks
  • Cathedrals
  • Churches
  • Cinemas
  • Community centres
  • Concert halls
  • Consulates and embassies
  • Galleries
  • Infrastructure
  • Law courts
  • Libraries
  • Monasteries/retreats
  • Mosques
  • Museums
  • Parliamentary buildings
  • Performance spaces
  • Prisons/police stations
  • Railway stations/underground stations
  • Synagogues
  • Temples
  • Theatres
  • Town halls

Creative Re-use

Projects that can be entered in to the Creative Re-use category include, but are not limited to:

  • Conversions
  • New interventions/adaptations to existing buildings

Display

Projects that can be entered in to the Display category include, but are not limited to:

  • Exhibitions
  • Installations
  • Pavilions
  • Pop-ups
  • Showrooms

Health & Education

Projects that can be entered in to the Health & Education category include, but are not limited to:

  • Community health centres
  • Doctors' and dentists' surgeries
  • Hospitals (large)
  • Hospitals (medium)
  • Hospitals (small)
  • Nursery/infant schools
  • Nursing homes
  • Primary schools
  • Rehabilitation Centres
  • Secondary schools
  • Special-needs facilities
  • University/college buildings

Hotels

Projects that can be entered in to the Hotel category include, but are not limited to:

  • Casinos
  • Hotels (large)
  • Hotels (medium)
  • Hotels (small)
  • Spas

Offices

Projects that can be entered in to the Office category include, but are not limited to:

  • Offices (large)
  • Offices (medium)
  • Offices (small)

Residential

Projects that can be entered in to the Residential category include, but are not limited to:

  • Mixed complexes
  • Private houses (large, to include country houses/chateaux/castles)
  • Private houses (medium)
  • Private houses (small)
  • Public housing

Retail

Projects that can be entered in to the Retail category include, but are not limited to:

  • Department stores
  • Food markets
  • Shopping centres (large)
  • Shopping centres (medium)
  • Shopping centres (small)
  • Shops

ADDITIONAL PRIZES

You can be considered for additional WAF prizes at no extra cost. They are:

  • Best Use of Certified Timber
  • Best Use of Colour Prize
  • Small Project Prize
  • WAFX Prize

Please tick the appropriate box within your entry form

All projects will be considered

Entering into additional WAF Prizes carries no extra fee

ENTRY CRITERIA

  • There is no limit on the number of projects that can be submitted
  • All projects in completed building categories must be completed between 1 January 2017 and 1 June 2018
  • Within your online entry you will need to include the following:
    1. 6 x low resolution photographs of the project (maximum of 20)
    2. 3 x further images of a site plan, floor plan, key section
    3. Explanatory text (maximum of 1000 words)
    4. 3 high resolution images that may be used by our media partners should your project feature in any editorial coverage
    5. 2 x Entry Board Artwork of your Project in A2 Size, ready for printing

ENTRY BOARDS

  • All entrants must submit two electronic A2 boards with their entry
  • Your boards should include a combination of images, plans and text
  • To view an example entry board please click here
  • The boards will be the only information that the judges will see during shortlisting so are the crucial part of your entry
  • All entries will remain anonymous, so please do not include any practice information on the designs
  • Uploaded files must be less than 12 MB each
  • Preferred file types are jpeg, png or pdf
  • Your entry boards will be printed by the World Architecture Festival ahead of judging on foamex using

COST

  • Each entry costs 899.00 Euro until 20 April 2018, after which, they will increase to 999.00 Euro
  • For three entries or more a discount of 15% will be applied
  • Entries can be paid via invoice but the last invoices will be issued 5 weeks from the entry deadline
  • After this, payment must be via credit card
  • Alternatively, credit card payments can be taken throughout the entry period

ENTRY DEADLINE

  • The deadline for submitted entries is Friday 11 May 2018
  • You do not need to complete your entry all at once.  You can 'Save for later' and then add or change any aspect of your entry at a later date.  Although, completed entries must be submitted by the deadline
  • Enter before 20 April 2018 and you will save an extra 100 Euros per entry
  • Please note that you must pay in full for your entry to be considered by the judging panel
  • Once your entry has been processed on the system, you will receive a confirmation email to say it has been accepted.  Please note that payment still needs to be made before the judging panel will review the entry.

SHORTLIST ANNOUNCEMENT

  • Entry judging will take place in London in June 2018 by a judging panel of international architects and experts
  • The judging panel will review the entry boards by category and in turn will create a shortlist for each one
  • Shortlisting  of the additional WAF prizes will take place at the same time
  • Entrants will be informed by the end of June 2018 whether they have been successful or not
  • Those who have been successful and shortlisted will be expected to purchase a minimum of two passes to the festival to present their project live to a judging panel in Amsterdam on 28th or 29th November 2018

SPEAK TO HUMAN

  • For any entry query please contact the WAF team on +44 203 953 2540 or via email at info@worldarchitecturefestival.com
  • For queries relating to board printing please contact Ellie Pringle at ellie.pringle@emap.com.  Ellie is available Monday to Friday between 09.00 – 17.00 GMT
 

FESTIVAL PASS PURCHASES
PAYMENT, INVOICING & RECEIPTS
DELEGATES & CUSTOMER CARE
JUDGES’ & SPEAKERS’
SPONSORS & EXHIBITORS
PRESS ENQUIRIES

 

FESTIVAL PASS PURCHASES

To purchase a pass for the festival please any of our account managers on +44 (0)20 3953 2045 or email at info@worldarchitecturefestival.com

PAYMENT, INVOICING & RECEIPTS

For any finance queries please feel free to contact the WAF finance team by phone on +44 203 953 2650 or via email at credit.control@emap.com.

DELEGATES & CUSTOMER CARE

For booked delegates, shortlisted practices or questions about your participation in the festival please contact:

Ellie Pringle
Customer Relationship Manager
+44 203 033 2679
ellie.pringle@emap.com

JUDGES’ & SPEAKERS’

For new opportunities or for existing judges’ and speakers’ please contact:

Fotoula Fatouros
Programme Manager
+44 (0) 20 3953 2626
Fotoula.fatouros@emap.com

SPONSORS & EXHIBITORS

For existing sponsors and exhibitors please contact:

Emma Winstanley
Operations Manager
+44 (0) 20 3953 2631
Emma.winstanley@emap.com

For new opportunities or enquiries please contact:

James Priest
Commercial Director
+44 (0) 20 3953 2923
James.priest@emap.com

PRESS ENQUIRIES

For any press passes or enquiries please contact:

Charlotte Treadwell
Caro Communications
+44 (0) 20 7713 9388
Charlotte@carocommunications.com

Alicia Yau
Caro Communications
+44 (0) 20 7713 9388
Alicia@carocommunications.com

 
 

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